Fleet Management: The Digital Transition

April 28, 2023 —Modern technology has allowed for near-instantaneous access to almost any kind of information in almost any imaginable field. Digitization in most cases can make jobs much more safe and efficient as properly calibrated machines and algorithms remove risks caused by human error. So in processes such as fleet management, involving hundreds of manpower, vehicles, and routes, with millions worth of product, property, and investments, embracing digitalization is unsurprisingly becoming a necessary step to many organizations.

Benefits of Fleet Management Digitization

Simply put, digitization streamlines fleet management processes and allows fleet managers quick and easy access to data which in turn provides benefits including but not limited to: 

• Improved Efficiency

Maximizing your efficiency is the most common and true effect of digitization. Enjoy the easy way of determining routes based on time and fuel efficiency, generating automated reports based on real-time and accurate data, and  even quick and easy dispatching in the event of delays or incidents.

• Increased safety

Digitized fleet management solutions can track the health of a given vehicle allowing a fleet manager to see potential issues and remedy them accordingly before they cause real problems. Aside from that, fleet managers can also implement security features remotely to monitor driver behavior to prevent accidents and safeguard vehicles and cargo from being stolen.

• Easy Accessibility and Integration

Not only will you have the convenience of accessing information anytime, anywhere, on any device, you also have the option to keep all your resources in order as many solutions offer system integrations. If the current digital tools you have in use are proven to still be effective, there are fleet management solutions that can tie them all together to form a consolidated system that works for your business.

Imagine the convenience of having everything at the tip of your fingers, enabling you to work just as hard but with more results.

The Beginnings of Digitization

Knowing the benefits of fleet management digitization is only a part of the solution, but what kind of digitization can you take on? What processes can you digitally transform for better results?

• Real-Time Fleet Tracking

Thanks to advanced telematics, fleet managers will be able to track the location of fleet vehicles in real time. Have a clear visual of all your assets in a map, effectively dispatch vehicles and manpower by identifying who are the closest to vehicles in distress, be informed of the ETA of goods to supply the right information to your customers and achieve better service, track vehicles and cargo that have been stolen – the usefulness of fleet tracking is endless.

• Reports

Does “drowning in paperwork” ring a bell? While many organizations still find security in keeping hard copies of their files, it certainly wouldn’t hurt to at least make the generating process easier. Writing down information, collating reports, categorizing and sorting the data, writing it all down again – by digitizing this part of the process, encoding and organizing data would be infinitely easier and even more accurate. Generate multiple reports in a matter of seconds, recall historical data, compare results.

You can save time and paper costs all in one go.

• Route Enhancement and Safety

Fleet management solutions come with real-time maps but apart from that, some have the game-changing feature of route monitoring and enhancement. Know which routes take the least amount of travel time, verify traffic and incident reports by observing the movement of your own fleet, make on-the-spot calls to change routes, and more. At the end of the day, you can see for yourself how each vehicle is able to make it to their destination point and back and review the routes taken for future planning measures.

• Inspections and Preventive Maintenance

Conducting inspections manually is a time-intensive but necessary process. While this process should never be overlooked, it can be made more efficient by digitization. Installing devices and software that can give fleet managers diagnostic data with scheduling and checklist functions can make spotting potential problems easier. Vehicles can be repaired as soon as possible, ultimately maximizing lifespan and minimizing costs, all while safeguarding the well-being of the drivers and operators assigned to them.

• Fuel Optimization

Fleet management solutions can provide numerous data on fuel consumption, ranging from fuel consumed each trip per vehicle, when and how often refueling happens, to who refueled. Combining that kind of information with several other tidbits of data from other features would help craft a more efficient and well-rounded plan for your fleet operations that would yield safer trips, lesser costs, and better performance overall.

Webcast’s NavX and TrackMe Suite offer fleet management solutions, designed to cater to your business’ needs with multiple use case options available. For more information, questions, or inquiries, visit https://trackme.com.ph/contact-us/.